Is it your first day of work as an Executive Assistant or Admin Assistant? Be prepared and hit the ground running. I was eager to personalize my computer from day one at my current work place. IMHO I have listed the must have software applications (mostly open source and free) for Executive Assistants and Admin Assistants. So get cracking and install the applications that fit your need. 

  • Foxit Reader Fast and perfect for reading tons of PDF files.
  • Cute PDF Install this to create PDF files from any document. Great way tool for Executive Assistants and Admin Assistants, no matter what your location.
  • Dropbox Great way to store, sync and share files. Have instant access to all your files, no matter what your location. A handy tool for all Executive Assistant’s and Admin Assistant’s. 
  • 7zip Perfect way to compress files / folders fast.
  • Anti-Virus (AVG Free) Anti-Virus software trusted by more than 110 million users around the world to protect their computers.
  • Skype Free calls over the internet anywhere in the world, video chat, conference call, international calls, the list is endless! A must have to stay connected.
  • Pidgin Universal chat client. Very handy if you use multiple accounts to chat. Create an account with Pidgin and add your chat clients such as Yahoo!, Google Talk, MSN, AIM, Zephyr etc.
  • Chrome  If like me you always have multiple tabs open, and one crashes, only that one rogue tab will close, leaving the entire browser unaffected,. Fast although uses to much memory space.
  • Firefox  My favorite browser, fast, user-friendly and secure just like Chrome, but with additional features to customize the browser.
  • Adblock Plus Annoyed by the pesky pop up ads? A must have to block them. Install as a add-on in Firefox.
  • Xmarks A must have to synchronize bookmarks. I feel Xmarks come in handy for me to stay organized. I am never at a loss for information or passwords. No matter which computer I use, I always have access to all my bookmarks.
  • VLC Media Player 2.2 downloads/sec, one the most popular video players around. Ditch windows media player.
  • Pandora Zen! Soothing new age music playing in the background keeps me focused.
  • Google Reader Read all your favorite sites in one convenient place.
  • Gimp Great alternative to Photoshop, since it is free. 
  • Picasa Automatically finds all the photos on your computer, organizing them in seconds. And I just love how easy it is to fix the red eye in photos with Picasa.
  • Notepad  A cross between notepad and wordpad.
  • WordWeb English thesaurus & dictionary that can look up words in any program.
  • OpenOffice Word Processing, Spreadsheets, Presentations, Databases, great alternative to MS Office.
  • Google Desktop, X1 Can’t find that email? Instant search is an important feature every Executive Assistant or Administrative Assistant should use.
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